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We Job Box – Privacy, Safeguarding & Accessibility Policy

Last updated: 25.5.2025

We Job Box is a virtual work experience platform dedicated to supporting inclusive, safe, and equitable opportunities for young people and professionals across the UK. This policy explains how we protect your personal information, support user safety, and ensure accessibility for all.

​1. Who We Are

We Job Box is designed to help young people access meaningful virtual work experiences, mentoring, and industry insights, while supporting employers, educators, and families. We are committed to protecting your data and wellbeing at every stage.

 

2. Who Can Sign Up

You must be 13 or older to register for We Job Box.

If you are under 16, we ask that your parent, guardian, or school lead is aware of your participation.

 

3. What Personal Data We Collect

Depending on how you use our platform, we may collect:

  • Your name and contact details (email address)
     

  • School or organisation name (for students, teachers, and employers)
     

  • Age group (not exact birth date)
     

  • Information about your work experience interests or professional background
     

  • Demographic data (only if you choose to share it — see Section 5)
     

  • Accessibility or scheduling needs (optional)
     

  • Feedback, reflections, or testimonials
     

 

4. How We Use Your Data

We collect your data to:

  • Match students with appropriate virtual opportunities
     

  • Design and improve inclusive and accessible work experience programmes
     

  • Support communication and feedback loops
     

  • Contribute anonymised insights to the Social Impact Reflections Toolkit
     

We never sell or rent your data.

 

5. Special Category (Sensitive) Data

To help ensure our platform supports a diverse range of users, we may ask optional questions about:

  • Ethnicity or race
     

  • Gender identity
     

  • Disability or access needs
     

  • Other identity characteristics
     

This data is only collected with your explicit consent, is stored securely, and is used solely to improve access, equity, and inclusion. It is anonymised for any reports or toolkit use and is never used for marketing, profiling, or automated decision-making.

You can withdraw this consent at any time by emailing: info@wejobbox.com

 

6. Safeguarding & Child Protection

We Job Box is committed to child safeguarding. We follow best practices for working with young people in digital environments.

  • All virtual activities involving students under 18 will follow our safeguarding protocols.
     

  • Where appropriate, a teacher or parent/carer may be included in communications.
     

  • If a mentor or employer raises a concern, we will escalate it to the designated safeguarding contact.
     

  • If you are under 16, your school or parent must be aware of your participation.
     

Safeguarding contact: info@wejobbox.com

 

7. Accessibility Statement

We are committed to ensuring We Job Box is accessible to everyone.

  • Our forms are screen reader–friendly
     

  • We aim to provide all materials in alternative formats when requested
     

  • We welcome information about your access needs so we can support your participation
     

Accessibility support: info@wejobbox.com

 

8. How We Keep Your Data Safe

  • All data is stored using secure, encrypted platforms
     

  • Access is limited to authorised team members only
     

  • Anonymised data may be shared with programme partners or funders, but never with identifying details unless you give specific permission
     

 

9. How Long We Keep Your Data

We retain personal data only for as long as needed to fulfil the purposes it was collected for, or until you request deletion. We conduct regular reviews and securely delete any data no longer in use.

 

10. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you
     

  • Request that we correct, update, or delete your data
     

  • Withdraw consent at any time
     

  • Object to how your data is used
     

  • Request a copy of your data in a portable format
     

To exercise these rights, email: info@wejobbox.com

 

11. Consent Statement (for All Forms)

By submitting this form, you agree to We Job Box processing your personal data to support virtual work experience delivery and inclusive programme design.

If you are under 16, you confirm that a parent/guardian or teacher is aware of your participation.

You can withdraw your consent at any time by contacting info@wejobbox.com.

[ ] I confirm I am 13 or older and, if under 16, I have appropriate permission to participate.

[ ] I consent to We Job Box using my data in line with its Privacy Policy.

 

12. Contact

For data protection, safeguarding, or accessibility enquiries, contact:

  1. General enquiries: info@wejobbox.com

  2. Safeguarding: info@wejobbox.com

  3. Accessibility support: info@wejobbox.com

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