We Job Box IT & Online Safety Policy

Last updated: January 2026

1. About This Policy

This policy explains how We Job Box manages access to digital tools, protects data, and promotes safe, responsible use of technology for users aged 13 to 25.

It applies to anyone using our systems, including learners, trainers, staff, and approved partners, and covers all platforms, devices, and software provided by We Job Box.

We aim to keep things simple, safe, and legally compliant. This policy outlines what you can expect from us, and what we expect from you.

2. What You Can Expect

When using We Job Box digital services, you can expect:

Access to learning tools in a safe and respectful environment
Protection of your personal information in line with UK law
Support if something online makes you feel unsafe or uncomfortable
Clear guidance on how to use systems responsibly

We review this policy regularly to keep up with changes in technology, safety standards, and legal requirements.

3. Your Responsibilities

When you use our systems or platforms, you agree to:

Keep your account details private, don’t share passwords
Use tools and devices only for learning or programme-related activity
Treat others respectfully, no bullying, threats, or abuse
Not try to bypass filters, change system settings, or install unapproved apps
Tell us straight away if you think your account is hacked or something isn’t right
Use AI tools fairly and honestly, don’t use them to cheat or mislead

4. What’s Not Allowed

To keep everyone safe, the following is not allowed on We Job Box systems:

Accessing or sharing harmful or explicit content
Harassing or bullying others online
Impersonating someone else
Trying to hack or bypass security features
Using our platforms for personal business, private messaging, or contact outside approved channels
Using someone else’s login

If you’re under 18, we may contact your parent or guardian if there’s a safeguarding concern or serious misuse.

5. Online Safety

We Job Box takes online safety seriously, especially for younger users.

Some activity may be monitored to detect misuse, threats, or safeguarding risks
If something concerning is spotted, it may be reviewed by our safeguarding team
If needed, we will report serious issues to relevant authorities or support services

We don’t access personal content unless there’s a legitimate reason, like a safety concern or security incident.

6. Data Protection

We Job Box complies with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This means:

We only collect data we need to support your learning or participation
We store your information securely
We don’t sell or share your data for marketing
You can ask to access, correct, or delete your data

If you’re under 16, we may ask for parental or guardian consent in line with UK GDPR Article 8.

7. Devices, Software & Access

We manage devices and systems to protect users and data:

All official We Job Box laptops and tools are kept secure and up to date
USB ports are restricted to prevent malware or data loss
Only approved software is allowed
If you use your own device to access We Job Box platforms, you’re still expected to follow this policy

8. Breaches & Consequences

If you break this policy, we may:

Limit or suspend your access to systems
Contact your parent or guardian (if under 18)
Involve safeguarding leads or external agencies if there’s a serious risk
For staff or volunteers, refer the matter for disciplinary action

9. Contact & Questions

If you have a question, concern, or need help with anything in this policy:

Email:Mahmood.Bagil@wejobbox.com

Website: www.wejobbox.com

For safeguarding concerns, we follow UK guidance and work with qualified safeguarding leads.

10. Final Note

While we take reasonable steps to protect your safety, data, and learning experience, you also play a part in keeping our digital environment respectful and secure.

By using We Job Box systems, you agree to follow this policy.